9409 MEETING OF THE UNIVERSITY OF CONNECTICUT BOARD OF TRUSTEES MINUTES University of Connecticut Lewis B. Rome Commons Ballroom South Campus Complex Storrs, Connecticut September 30, 2015 OPEN SESSION The meeting was called to order at 9:58 a.m. by Chairman Lawrence D. McHugh. Trustees Andy F. Bessette, Shari G. Cantor, Richard T. Carbray, Jr., Sanford Cloud, Jr., Andrea Dennis-LaVigne, Jeremy L. Jelliffe, Thomas E. Kruger, Donny Marshall, Lawrence D. McHugh, David Rifkin, and Thomas D. Ritter were in attendance. Trustees Marilda L. Gandara, Denis J. Nayden, and Catherine H. Smith participated by telephone. Trustees Louise M. Bailey, Charles F. Bunnell, Rebecca Lobo, Steven K. Reviczky, Dianna R. Wentzell, and Mary Ann Handley, Governor Malloy’s designee, were not in attendance. The following University staff were present: President Herbst, Provost and Executive Vice President for Academic Affairs Choi, Executive Vice President for Administration and Chief Financial Officer Jordan, Interim Executive Vice President for Health Affairs Agwunobi, Vice President for Enrollment Planning and Management Locust, Vice President for Communications Kendig, Executive Secretary to the Board Rubin, Vice President and General Counsel Orr, Associate General Counsel Gelston, Special Assistant to the President Biancamano, Associate Vice President and Title IX Coordinator Conklin, Director of Public Safety and Chief of Police O’Connor, Senior Governmental Affairs Director Lombardo, Governmental Relations Director Garber, Heath Center Governmental Relations Director Keilty, Budget Director Spencer, and Ms. Carone. Senate Representatives Douglas S. Hamilton, Amy R. Howell, Elizabeth Jockusch, Debra A. Kendall, Shayla Nunnally, Angela Rola, and Zeki Simsek were in attendance. 1. Public Participation Mr. Michael Bailey, Executive Director of the University of Connecticut Chapter of the American Association of University Professors (AAUP), addressed the Board regarding the University’s hiring of outside counsel to negotiate a successor AAUP contract. 2. Chairman’s Report (a) Matters outstanding (b) Minutes of the meeting of August 5, 2015 On a motion by Mr. Nayden, seconded by Ms. Cantor, the Board voted unanimously to approve the minutes of the meeting of August 5, 2015. (c) Consent Agenda Items: On a motion by Mr. Cloud, seconded by Mr. Bessette, the Board voted to approve the revised resolution for Fiscal Year 2016 – 2017 Implementation of Oracle Unifier Capital Project Management Software System at Storrs and the Regional Campuses in Attachment 2. 9410 September 30, 2015 On a motion by Mr. Cloud, seconded by Mr. Kruger, the Board voted to approve the following Consent Agenda items, including the amended of Oracle Unifier Capital Project Management Software System resolution in Attachment 2: (Trustee Ritter abstained from voting on all the items on the Consent Agenda.) (1) Contracts and Agreements for the Storrs-based Programs (Attachment 1) (2) Fiscal Year 2016 – 2017 Implementation of Oracle Unifier Capital Project Management Software System at Storrs and the Regional Campuses (Attachment 2) Annual Report of the Endowed Chair Program Entitled “Aetna English Chair in Writing” (Attachment 3) (4) Designation of Emeritus Status (Attachment 4) (5) Sabbatical Leave Recommendations (Attachment 5) (6) Appointment of Professor Peter Siegelman to the Phillip I. Blumberg Professor of Law Endowed Chair in the School of Law (Attachment 6) Appointment of Professor Alexandra Lahav to the Ellen Ash Peters Professor of Law Endowed Chair in the School of Law (Attachment 7) (8) Intellectual Property and Commercialization Policy (Attachment 8) (9) Reports of Endowed Chairs for the Period July 1, 2014 to June 30, 2015 (UConn Health) (Attachment 9) (3) (7) 3. President’s Report 4. Academic Affairs Committee Report (a) 5. Report on Committee activities Financial Affairs Committee Report (a) Report on Committee activities (b) Items requiring Board discussion and approval: On a motion by Mr. Bessette, seconded by Ms. Cantor, the Board voted unanimously to approve the following items: (1) Deferred Maintenance/Code/ADA Renovation Lump Sum Expenditures and Equipment Expenditures (Attachment 10) Project Budgets (Storrs-based): (2) (3) (4) Project Budget (Revised Planning) for Gant Building Renovations – STEM (Attachment 11) Project Budget (Revised Planning) for Student Recreation Center (formerly named Intramural, Recreational and Intercollegiate Facilities – Recreation Center) (Attachment 12) Project Budget (Final) for UCONN 2000 Code Remediation – Holcomb/Whitney/Sprague Dormitories (Attachment 13) 9411 September 30, 2015 (5) (6) Project Budget (Final) for UCONN 2000 Code Remediation – South Campus Laundry Alterations (Attachment 14) Project Budget (Final) for UCONN 2000 Code Remediation – White Building/Dairy Bar Improvements (Attachment 15) Project Budgets (UConn Health): (7) (8) (9) 6. Project Budget (Final) for the UConn Health Main Building Renovation; Lab (“L”) Building Renovations – Project 2 (Attachment 17) Project Budget (Final) for the UConn Health New Construction and Renovation – Clinic Building (C) Renovations (Attachment 18) Report on UConn Health activities Audit and Compliance Committee Report (a) 8. (Attachment 16) UConn Health Report (a) 7. Project Budget (Design) for the UConn Health; 3T MRI Renovations Report on Committee activities Buildings, Grounds and Environment Committee Report (a) Report on Committee activities Vice-Chair Ritter reported that the Buildings, Grounds and Environment Committee has agreed to assume the responsibilities of the Construction Management Oversight Committee (CMOC) until such time existing legislation is amended or new members are appointed to the CMOC. 9. Construction Management Oversight Committee Report (a) Report on Committee activities As the Committee is waiting for appointments of the public members, Vice-Chair Ritter reported that the Construction Management Oversight Committee (CMOC) is unable to meet quarterly due to a lack of a quorum. The administration recommended that the Buildings, Grounds and Environment Committee assume the responsibilities of the CMOC until the existing legislation is amended or new members are appointed. 10. Student Life Committee Report (a) Report of Committee activities There was no Report on Committee activities. 11. Institutional Advancement Committee Report (a) 12. Report on Committee activities Committee on Compensation Report (a) Report of Committee activities There was no Report on Committee activities. 13. Other business 14. Executive Session anticipated. 9412 September 30, 2015 EXECUTIVE SESSION On a motion by Mr. Bessette, seconded by Dr. Dennis-LaVigne, the Board voted unanimously to go into Executive Session at 10:50 a.m. to discuss: 1. Preliminary drafts and notes that the University has determined that the public interest in withholding such documents clearly outweighs the public interest in disclosure; and 2. Records, reports and statements of strategy or negotiations with respect to collective bargaining; and 3. Educational records which are not subject to disclosure under the Family Educational Rights and Privacy Act. Chairman McHugh noted that on the advice of counsel only staff members whose presence was necessary to provide their opinion would be permitted to attend the Executive Session. Trustees Bessette, Cantor, Carbray, Cloud, Dennis-LaVigne, Gandara, Jelliffe, Kruger, Marshall, McHugh, Rifkin, and Ritter were in attendance. Trustees Gandara, Nayden, and Smith participated by telephone. The following University staff were present for the entire Executive Session: President Herbst, Provost and Executive Vice President for Academic Affairs Choi, Executive Vice President for Administration and Chief Financial Officer Jordan, Interim Executive Vice President for Health Affairs Agwunobi, Vice President for Communications Kendig, Executive Secretary to the Board Rubin, Vice President and General Counsel Orr, Associate General Counsel Gelston, Senior Governmental Affairs Director Lombardo, Governmental Relations Director Garber, and Heath Center Governmental Relations Director Keilty. The following University staff were present for part of the Executive Session: Vice President for Enrollment Planning and Management Locust, Special Assistant to the President Biancamano, Associate Vice President and Title IX Coordinator Conklin, Director of Public Safety and Chief of Police O’Connor, Budget Director Spencer, and Ms. Carone. The Executive Session ended at 12:30 p.m. OPEN SESSION The Board returned to Open Session at 12:31 p.m. 15. Adjournment Chairman McHugh announced that the next meeting of the Board of Trustees is scheduled for Wednesday, October 28, 2015. There being no further business appearing, the Board meeting adjourned at 12:31 p.m. Respectfully submitted, Andrea Dennis-LaVigne Secretary